VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING FEBRUARY 22, 2024
6:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.venetianparccdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT
Venetian Parc Community Clubhouse Meeting Room 15351 SW 175th Street
Miami, Florida 33187
REGULAR BOARD MEETING
February 21, 2024
6:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 16, 2023 Regular Board Meeting	Page 2
Old Business
Update Regarding Tree Root Pruning/Tree Relocation (Lennar Townhomes)
Discussion Regarding Existing Driveway Extensions
New Business
Discussion Regarding Tree Root Analysis Report (David Waddell, ISA Certified Arborist) Page 6
Discussion Regarding Park Maintenance (Table, Benches, Fence, & Exercise Equipment Repairs)
Discussion Regarding Traffic Sign Repairs & Installation
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 22
Consider Resolution No. 2024-02 – Adopting an Electronic Signature Policy	Page 30
Discussion Regarding Required Ethics Training	Page 33
Administrative & Operational Matters
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review Ilk/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT· FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

10/13/2023

Affiant further says that the newspaper ccmplies with all legal	for  publication  in  chapter	50,  Florida

01

_S;:,w::o::_:_Jo ai,n d	""

13  day of 0. TOBER, AD. 2023

(SEAL)
GUILLERMO GARCIA personally known to me

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 16, 2023

CALL TO ORDER

District Manager Nancy Nguyen called the November 16, 2023, Regular Board Meeting of the Venetian Parc Community Development District (the “District”) to order at approximately 6:02 p.m. in the Venetian Parc Community Clubhouse Meeting Room located at 15351 SW 175th Street, Miami, Florida 33187.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the November 16, 2023, Regular Board Meeting had been published in the Miami Daily Business Review on October 13, 2023, as part of the District’s Fiscal Year 2023/2024 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairman Eugene Collings-Bonfill, Vice Chairwoman Rachel Hernandez and Supervisors Carlos Dominguez and Ronald Fajardo (who arrived at 6:04 p.m.) constituted a quorum and it was in order to proceed with the meeting.
Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and District Counsel, Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Also in attendance was: Ryan Decker, Miami, Florida.

ADMINISTER OATH OF OFFICE AND REVIEW BOARD MEMBER DUTIES AND RESPONSIBILITIES

This item was not needed at this time.
ELECTION OF OFFICERS
This item was not needed at this time.
ADDITIONS OR DELETIONS TO AGENDA
Ms. Nguyen stated that she would like to add the following item to the agenda:
New Business Item 2. – Discussion Regarding Monument Signs Lighting Upgrades The Board acknowledged Ms. Nguyen’s request.
COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1.  September 28, 2023, Regular Board Meeting

Ms. Nguyen presented the minutes of the September 28, 2023, Regular Board and asked if there were any changes and/or corrections. There being no comments or changes, a motion was made by Mr. Collings-Bonfill, seconded by Ms. Hernandez and passed unanimously approving the minutes of the September 28, 2023, Regular Board Meeting, as presented.

OLD BUSINESS
Update Regarding Tree Root Pruning/Tree Relocation

Ms. Nguyen explained that the final phase of this project was to close out the permit with Miami-Dade County. The permit cannot be closed until the root system of the trees has been established. She further explained that it was expected that the root establishment would occur in approximately 5-7 months. Updates will be provided as they are received.

Discussion Regarding Existing Driveway Extensions

Ms. Nguyen stated that following the September 28, 2023, Regular Board Meeting and the presentation by Peter Pellerito of Miller, Legg and Associates, Inc. (Miller, Legg) of the driveway inspection report, Mr. George and she discussed the best option for the District to address the driveway extensions.

Mr. George explained that after a thorough analysis of the District’s options, it is being recommended that the District approach the Venetian Parc Homeowners Association, Inc. (the “HOA”) to enter into an Easement Agreement with the District for the District owned swales. This will allow the HOA to make any decisions as it pertains to driveway approach extensions, including the request for remediation of issues noted by Peter Pellerito. The Easement Agreement is to include the Miami-Dade County guidelines to facilitate the approval process for the HOA. A discussion ensued after which:
A motion was made by Mr. Fajardo, seconded by Mr. Collings-Bonfill and unanimously passed approving the preparation of an Easement Agreement between Venetian Parc CDD and Venetian Parc Homeowners Association, Inc., further authorizing the District Manager to execute such Easement Agreement of behalf of the Chairman following his review and approval.

Once the Easement Agreement has been approved by the District Manager, it will be presented to the HOA for approval.
Discussion Regarding Stop Signs at Intersection of SW 175th Street & SW 153rd Avenue

Ms. Nguyen reported that Miami-Dade County (the “County”) had not added stop bars on SW 175th Street and SW 153rd Avenue. She stated that she would continue to follow-up with the County on her request. More information on this item will be provided at a future meeting.

Ms. Hernandez requested that Miami-Dade County also add “Stop” signs at the intersection of SW 175th Street and SW 153rd Path. Ms. Nguyen stated that she would submit that request.

NEW BUSINESS
Discussion Regarding Park Bench Replacements

Ms. Nguyen advised that the order for the replacement of two benches on the west section of the public park had been placed in the amount of $4,387.75. Ms. Nguyen stated that the expected delivery date for the benches is January 9, 2024, and the installation of the benches is to occur the following week. Additionally, Building Unlimited Services, Inc. has been engaged for the construction and installation of the benches for $1,500. More information on this item will be provided as it is received.

ADD-ON: Discussion Regarding Monument Sign Lighting Upgrades

Ms. Nguyen reminded the Board that in 2020 the District undertook a major monument sign project to make the lighting operational. The project entailed underground core drilling, boring under the roads, running of pipes and electrical wires, installation of outlets, as well as engineering plans, to name a few. Due to the costliness of the project, the Board elected to use standard light fixtures at the monument signs. Ms. Nguyen explained that the fixtures require constant replacement and electrical service, and as such, Ms. Nguyen is proposing that the light fixtures be upgraded and that additional lighting is added to provide the desired lighting effect on the monument signs.

Ms. Nguyen stated that she was in receipt of a proposal from Worldwide Distributors, Inc. dba Elighting, in the amount of $15,200. The proposal consists of the installation of six (6) well lights in the flower bed under the “VENETIAN PARC” lettering, one (1) uplight fixture behind the monument sign to illuminate the palm tree, and the riser in the front middle of the monument sign will be replaced with two uplight fixtures on the front ends of the monument sign. Ms. Nguyen explained that there were sufficient funds in the budget to cover these costs. The Board agreed that an upgrade to the lighting at the monument signs was necessary. A discussion ensued, after which:
A motion was made by Mr. Collings-Bonfill, seconded by Mr. Fajardo and unanimously passed accepting the proposal received from Worldwide Distributors, Inc. dba Elighting in the amount of
$15,200 for the complete scope of work outlined above; and further authorizing District Counsel to create a small project agreement; and further authorizing the District Manager to sign the agreement on behalf of the District.

ADMINISTRATIVE & OPERATIONAL MATTERS
1.  Staff Report, as Required
Ms. Nguyen stated that unless an emergency were to arise, the Board would not need to meet until February 22, 2023.
BOARD MEMBER & STAFF CLOSING COMMENTS
There were no comments from Board Members or District Staff.
Ms. Nguyen asked if there were any closing comments from members of the public. Mr. Decker thanked the Board for the information provided during the meeting.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Collings-Bonfill, seconded by Mr. Dominguez and unanimously passed adjourning the Regular Board Meeting at approximately 6:40 p.m.

	
Secretary/Assistant Secretary	Chair/Vice Chair

David M. Waddell Consul�ng, Inc ISA Cer�ﬁed Arborist 14721 SW 148 Ave.
Miami, FL 33196

1/27/24
Board of Supervisors, Vene�an Parc CDD c/o Nancy Nguyen, District Manager Special District Services
8785 SW 165 Ave. #200
Miami, FL 33193

RE: Arborist Consul�ng Report concerning ornamental trees under CDD’s Jurisdic�on at Vene�an Parc CDD.

REPORT

Summary
I have surveyed the above property’s trees on mul�ple visits in December 2023 and January 2024 to perform an evalua�on of the exis�ng ornamental trees in the swale areas of the single-family homes and townhomes. Trees surveyed included Green Butonwood (Conocarpus erectus), Live Oaks (Quercus virginiana) and Mahogany (Swietenia mahogany).

Butonwood and Mahogany trees were planted in the swale areas of the Lennar development sec�ons of the single-family homes and spaced on 35-foot centers. Live oaks were used as the street trees in the Luxcom development sec�ons of the townhomes and single-family homes and spaced on 25-foot centers.

The swale width size from street to sidewalk on the Butonwood and Mahogany trees was 6 feet and for Live oaks the width varied from 2 to 5 feet in the townhomes to 4 to 6 feet in the single-family homes. For these species of trees, the plan�ng area is too conﬁned, and trees will outgrow their plan�ng space resul�ng in annual sidewalk and driveway damage repairs and trip and fall personal liability for the CDD.

Green butonwood trees are large, low branching, mul�trunked trees that grow to 30-45 feet high and 20–30-foot canopy spread with a moderate growth rate. Mahogany are large single trunked trees with a height of 40-60 feet, a spread of 30-50 feet and have a shallow root system.

Live oaks reach a height of 60-80 feet with a spread of 60-120 feet, have shallow root systems and are moderate to fast growing. The root system of both of these trees is generally in the top 18 to 20 inch of the soil and spread beyond the tree’s canopy drip line. Therefore, without mi�ga�on the tree will quickly outgrow its plan�ng site.

My assignment was to focus on what can be done from an arborist viewpoint to slow growth of the root systems of these trees and other mi�ga�on that can be taken in the next 5 years to eliminate these future problems, using the Best Prac�ces under ANSI A 300 Pruning and Root Management standard principles.

Based on my observa�ons, I am recommending that 21 Live oaks be removed at this �me due to inadequate planted space and while the County’s tree replacement cost will be the lowest. The next priority is root pruning and root barrier installa�on for 155 sidewalks and 66 driveways. In conjunc�on with the root pruning, both the oaks and butonwoods/mahoganies should be structurally pruned on an annual basis to control canopy size and keep a balance with the roots.

Miscellaneous observa�ons:
Trees have recently been mulched. It is detrimental to trees to pile the mulch up against the tree trunk. This causes long term damage to the trees by crea�ng a founda�on for girdling roots which will grow over and damage the structural roots which are already compromised. Mulch should be no closer to the trunk than 8 inches away. Mulching of oak trees should be wider where space is available.

Assignment
My assignment was to inspect the trees in the single-family homes and townhomes sec�ons under the CDDs control and prepare a 5-year mi�ga�on plan to regulate the growth-related problems and promote tree long term sustainability and aesthe�cs.

Methodology
I performed a visual inspec�on of each street tree in the single-family homes and townhomes. Townhomes recently mi�gated in 2023 and trees in the park were outside the scope of this report. Trees reviewed were Green butonwood, Live oak, and Mahogany.

Observa�ons
I saw 21 trees that should be priority one to remove due to extremely limited space or dead. Of the 21 trees, 18 are Live oaks in the Luxcom development area. All removals are na�ve trees and will have to be replaced with na�ve trees or palms. Total canopy replacement for these 21 trees comes to 1,574 sq. feet. Due to lack of plan�ng space or close proximity to the paver driveway, I do not recommend trees but palms which have a smaller root ball and greater street visibility. Under the County tree replacement rules this would require 16 palms with a minimum 3 feet clear trunk. My na�ve variety recommenda�on would be 25-gallon Florida silver palm (Coccothrinax argentata) and Florida thatch palm (Thrinax radiata). See atached exhibit of removal addresses and Miami – Dade Plan�ng Mi�ga�on guidelines.

Live oaks tree pruning:
Structural pruning in a young tree is extremely important in Live oaks and slows their growth rate. These oaks do not have adequate plan�ng space to reach more than 15-20 in height and 22–25-foot width. Allowing trees to get bigger than this they will outgrow their available root space causing excessive surface roots and will be costly to remove and replace. Pruning is not shaping the canopy like one would do to a shrub. Proper pruning is following ANSI A 300 Pruning guidelines and should only be done by an arborist that is experienced and skilled with those guidelines and techniques. Refer to atached Live Oak image for the shape, pruning and size of tree following these recommenda�ons.

Note: Of the 18 Live oaks, 14 of these could be successfully transplanted to other CDD common areas where adequate space would allow these outstanding na�ve trees to reach their full poten�al and be valuable assets to the community. Transplan�ng should be done in fall or early winter when trees are dormant.

Green butonwoods and Mahogany trees found in the Lennar developed areas:

Presently there are 155 trees in the swale areas that require root management that are spreading roots under the sidewalks. As these grow, they will be li�ing the sidewalks crea�ng trip and fall hazards and sidewalk repairs or replacement. In order to eliminate this problem, roots need to be pruned along edge of sidewalk and a 10-foot- long root barrier installed to redirect the new roots away from the sidewalk. All root pruning to follow ANSI A300 tree root management (Part 8) guidelines for selec�ve pruning to ensure the tree’s long-term health and stability is not compromised. Root pruning like canopy trimming should not remove more than 25% at a �me to allow tree to regenerate new roots. See Exhibit for ANSI A 300 root management.

Root barriers are used to control the growth of tree roots to prevent damage, in this case the sidewalks and driveways. The barrier redirects the roots downward or sideways away from the structure being protected. By blocking the root’s path, the barrier forces the roots to grow deeper reducing the likelihood of surface roo�ng that causes structural damage. Installa�on requires trenching to a depth of 12+ inches and cu�ng of mature roots.

As with the oak tree pruning, a Cer�ﬁed Arborist should be involved with the root pruning and barrier installa�on process to ensure both are done to speciﬁca�ons for aﬀec�ve results. Root pruning is done by trenching and manually cu�ng roots with sharp cuts as far from the trunk as possible. Root pruning is not done with stump grinder or trencher since these shred roots which allows decay and pathogens to damage the root/tree.

I recommend Biobarrier, a root barrier that has a 15-year manufacture warranty (when installed correctly) and has been successfully used with the above species of trees. Biobarrier is a ﬂexible geofabric that allows water and air to pass through the barrier material and has an embedded herbicide that prohibits root growth through the fabric. See Exhibits for loca�ons of sidewalks and driveways to be pruned and barriers installed. Also, barrier installa�on instruc�ons.

Currently there are 66 driveway aprons that will require root pruning and barriers. This presents the same issues as the sidewalks and my recommenda�ons are the same. I recommend driveways be addressed before the sidewalks since the aprons will have more immediate damage than the sidewalks.

Pruning of butonwood and Mahogany trees:
My biggest concern for both species is the Codominant stems. Codominant stems are atached stems that are more than 1/2 the size of the major trunk. With a codominant stem a branch collar and branch protec�on zone do not form, leaving the tree vulnerable to decay should the stem fail. Generally, these trees have a narrow crotch angle and included bark, a situa�on that makes them prone to failure in high winds. Codominant stems are the leading cause of tree failure. Butonwoods are lowly branched and these codoms require reduc�on or removal. I suggest future tree trimming to concentrate on this aspect and removal of these stems that are below 9-10 feet.

Be aware that canopy pruning should be no more than 25% per pruning. I suggest less pruning to none if roots were also pruned that year.

5-year plan:
Year 1 – Live oak removal, pruning and tree replacement mi�ga�on.
Year 2 - driveway apron root pruning and root barriers, with light pruning concentra�ng on Codominant branch on opposite side of apron.
Year 3-4 – sidewalk root pruning and barriers, light canopy pruning concentra�ng on Codominant branches. Light oak tree structural pruning.
Year 5 - driveway/sidewalk root pruning and root barriers where needed; light pruning.

If you have any ques�ons about this report, please let me know and will be happy to discuss them with you. David Waddell, ISA Cer�ﬁed Arborist

1/25/2024								

VENETIAN PARC CDD								
TREES TO REMOVE DUE TO SPACE LIMITATIONS OR DEAD	
				PLANT			MITIGATION	
				MITIGATION	WIDTH	RADIUS	PALM TREE	
			NATIVE	REQUIRED			TYPE 2	
ADDRESS	BOTANICAL NAME	COMMON NAME	TREE	SQUARE FT				
17605 SW 153 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	95	11	5.5	PALM 2	
17535 SW 153 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17528 SW 153 AVE	QUERCUS VIRGINIANA	LIVE OAK	YES	79	10	5	PALM 2	
17300 SW 153 AVE	BURSERA SIMARUBA	GUMBO LIMBO	YES	113	12	6	PALM 2	
17370 SW 153 AVE	BURSERA SIMARUBA	GUMBO LIMBO	YES	113	12	6	PALM 2	
15215 SW 176 LANE	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
15121 SW 176 LANE	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17713 SW 150 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	113	12	6	PALM 2	
17665 SW 150 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17657 SW 150 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17635 SW 150 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	113	12	6	PALM 2	
17555 SW 150 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	79	10	5	PALM 2	
17515 SW 150 CT	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17524 SW 149 PL	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17534 SW 149 PL	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17564 SW 149 PL	QUERCUS VIRGINIANA	LIVE OAK	YES	113	12	6	PALM 2	
17650 SW 149 PL	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
17504 SW 149 PL	QUERCUS VIRGINIANA	LIVE OAK	YES	50	8	4	PALM 2	
15001 SW 174 ST	QUERCUS VIRGINIANA	LIVE OAK	YES	28	6	3	PALM 2	
14977 SW 174 ST.	QUERCUS VIRGINIANA	2 LIVE OAKS	YES	113	12	6	PALM 2	
15398 SW 173 ST.	CONOCARPUS ERECTUS	GREEN BUTTONWOOD	YES	113	12	6	PALM 2	
TOTAL TREES 21	TOTAL CANOPY REPLACEMENT		1,574				
Planting mitigation guidelines				
When native trees are removed, all replacement trees shall be native species				
With the exception of the 1 Green Buttonwood, all trees have insufficient room for the				
species of tree or other Hardwood tree. Therefore miitigation will most likely best to be				
palm species. See category mitigation table				

ENETIAN PARK REMOVALS				

iifl

MIAMI··	
W•utaii

PLANTING MITIGATION GUIDELINES
Use this table to calculate the planting requirements of your Tree Removal/Relocation Permit

If ]lOY RIant a:	With this minimum height:	Credit obtained In sguare feet (19.ft.}:	
Shade (Hardwood) Tree 1	Minimum 12' Overall Height	500	
Shade (Hardwood) Tree 2	Minimum 8' Overall Height	300	
Palm Tree 1	Minimum 1O' Clear Trunk	300	
Palm Tree 2	Minimum 3' Clear Trunk	100	
Small Tree	Minimum 6' Overall Height	200	
Please note if more than ten (1D) trees (based on the categories listed above) are required to be planted then a minimum of fifty (50) percent of all replacement trees shall be native to Miami-Dade County and no more than thirty (30) percent of the replacement trees shall be palms. However, when native trees are removed, all replacement trees shall be native species.

I Overall helpht

IClear lrunk

Example:
If you are requested to plant (see the replanting requirements in your permit) 1,500 sq.ft., based on the categories listed above, the following would be possible planting options:

a} Three (3) hardwood trees, each twelve (12) feet in height This will be equivalent to three (3) times the 500 sq.ft. of credit for a total of 1,500 sq.ft. of mitigated canopy, OR

b) Two (2) hardwood trees, each twelve (12) feet in height and two (2) palms, each ten (10) feet in height clear trunk. This will be equivalent to two (2) times the 500 sq.ft. of credit (1,000 sq.ft.) plus two (2) times the 300 sq.ft. of credit (600 sq.ft.) for a total of 1,600 sq.ft. of mitigated cano.py, OR	•

c) Any other combination of tree sizes up to the required credit.

Revised 12/2011

1/26/2024						
VENETIAN PARC	
DRIVEWAY ROOT BARRIERS	
LOCATIONS		WEST	EAST	NORTH	SOUTH	
		SIDE	SIDE	SIDE	SIDE	
154 PATH FROM 173 ST TO 176 LANE	
173 ST TO 175 ST	4				
	175 ST 152 PL			3		
	176 LN				1	
175 ST-176 LN:	
	176 TER			4	1	
	176 LN			3	2	
152 CT	176 TER		3			
153 PATH FROM 173 ST TO 1766 LANE	
	153 PATH 176 TER		5			
153 AV-152 AV:	
	173 LN			1	1	
152 AV TO 149 AV:	
	176 LN				4	
	175 ST		1	2	5	
	176 TER	15		3		
	177 TER-149 PL			2		
	150 CT	2	4			
TOTAL DRIVEWAY ROOT BARRIERS	21	13	18	14	
TOTAL ALL	66				

ROOT BARRIERS ALONG EDGE OF DRIVEWAY				
LENGTH	8'-10 '				
DEPTH	1'				

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Page 13

1/26/2024						
VENETIAN PARC	
SIDEWALK ROOT BARRIERS	
LOCATIONS		WEST	EAST	NORTH	SOUTH	
		SIDE	SIDE	SIDE	SIDE	
SW 173 ST TO 176 LANE	
152 CT 173 ST-172 ST		2			
173 ST				5		
173 LN 154 PL-153 PATH			6	5	
153PATH		11				
154 PL-153 PATH	14	15			
154PL 175 ST-176 LN	19	14			
176 TER 154 PL-153 PATH			5	10	
176 LANE 154 PL-153 AV			9	7	

153 AV 173 L TO 175 ST		
9			
153 AV 173 LN			8	6	
149 CT 176 TER		2			
149 CT 177				5		
175 ST 149 AV 149 CT			1	2	
TOTAL		44	42	39	30	
GRAND TOTAL	155				

ROOT BARRIERS ALONG EDGE OF SIDEWALK				
LENGTH	8'-10 '				
DEPTH	1'				

Page 14

Page 15

Page 16

Swimming Pools

- Sidewalks/Paths/Streets/Curbs/Medians/ Tennis Courts

Dig a trench adjacent to hardscape (as close as possible) insuring depth Is below where existing roots are found. After trenching, remove remaining roots, leaving walls of trench smooth. Place top edge of Biobarrier® at finished grade level, securing with installation strips and/or pins provided. Backfill carefully to avoid dislocating Biobarrier®, and compact firmly.

Swimming
Pool

Dig a trench adjacent to hardscape, pruning and
·removing any existing roots,1eaving.trench clean. Place Blobarrier® at finished grade level, securing
-with installation strips and/or pins provided. Backfill
the trench, compacting the dirt firmly to ensure there are no gaps.

11

ANSle
A300 (Part 8)-2013 Root Management

American National Standard for Tree Care Operations -

Tree, Shrub, and Other Woody Plant Management -
Standard Practices (Root Management)

Secretariat
Tree Care Industry Association, Inc.

Published by
Tree Care Industry Association, Inc. 136 Harvey Road - Ste 101
Londonderry, NH 03053

800-733-2622
603-314-5380
Fax: 603-314-5386
Email: RRouse@tcia.org Web: www.tcia.org

Copyright © 2013 by the Tree Care Industry Association, Inc.
All rights reserved.
No part of this publication may be reproduced in any form, in an electronic retrieval system or otherwise, without prior written permission of the publisher.

www.tcia.org	© Tree Care Industry Association, Inc. All rights reserved	3

ANSle
A300 (Part 8)-2013 Root Management

Trunk, flare, and root inspection	observed, a risk assessment should be recom-
mended, see ANSI A300 (Part 9) - Tree Risk
Objectives of inspections shall be estab-	Assessment standard. lished.
83.3.9  The flare and buttress roots should remain
The method, area, depth, and limitations of	visible after inspection. inspection shall be specified.

Tools and equipment used for inspection shall be specified.

Inspection should include, but is not limited to, one or more of the foltowing:
Conditions in the crown that may reflect root conditions;
Stem tissue connecting the crown and the roots;
Girdling of the buttress roots or stems by roots or other materials, and the tree's response;
Tree association with beneficial and harm­ ful insects;
Tree association with pathogenic and ben­ eficial microorganisms (e.g. mycor­ rhizae);
Wounds, and the tree's response to
wounds;
Mechanical damage to detectable roots and response;
Indications of root disease and response; and,
Graft unions in grafted trees.

Mulch, soil, and other materials should be removed as needed to allow for the inspection.

Soil excavation for root collar examina• tion
Small adventitious roots that interfere with excavation or examination should be moved or pruned.
Adventitious roots should be consid- ered for retention.
Temporary protection of newly exposed rootzone, root tissue, and stem tissue shall be con­ sidered.

Detectable flare and root diseases and dis­ orders should be diagnosed.

If  significant  structural  defects  are

Root management practices - root
pruning and cutting
Root pruning and cutting objectives

Root pruning and cutting objectives shall be established.
The extent and method of root pruning or cutting shall be based on the objectives, species tol­ erance, environmental factors, timing, a9e, health, lean, and structural condition of the tree(s).
When establishing objectives, potential for tree decline or destabilization shall be considered.

Tools and equipment shall be specified.
Root pruning and root cutting practices
The owner should be notified of the risk to tree health and stability prior to the pruning or cut­ ting of roots.
When mitigating or avoiding infrastructure damage, only roots causing or likely to cause dam­ age should be pruned.
Surface roots should be managed by removing soil or reducing soil density in accordance with ANSI A300 (Part 2) - Soi/ Management stan­ dard, to meet the objective including, but not limited to raising the grade with porous soil, sand, or mulch.
Selective root pruning or non-selective root cutting shall be specified where needed to meet the objective.
When root removal is unavoidable, selec­ tive pruning shall be the preferred method.
Root pruning and cutting tools should be sharp.
Selective root pruning
The size and/or location of roots to be pruned shall be specified.

12	© Tree Care Industry Association, Inc. All rights reserved	www.tcia.org

ANSI'"
A300 (Part 8)-2013 Root Management

y,;­

Roots should be exposed using the least	84.5.5 When roots are damaged within six times	_ J,1
injurious excavation method prior to pruning.	the trunk diameter (DBH), mitigation shall be recom-
mended.

A pruning cut that removes a root at its point of origin should not cut into the trunk or parent root.
Smaller pruning cuts shall be preferred.

The final cut should result in a flat surface with adjacent bark firmly attached.

Selective root pruning - girdling roots

Roots that encircle or girdle the trunk or a buttress root should be considered for redirecting or pruning.

Girdling roots should be exposed before pruning cuts are planned or made.

.6 Roots should be cut with equipment that minimizes cracking the wood and tearing the bark.

Heavy equipment should be located outside the root cut line or remain on existing pavement or on a soil-protecting surface.

Temporary staging areas for excavated soil should be located at a safe distance on the side of the trench furthest from the trunk.

Upon completion of non-selective root cut­ ting, selective root pruning of damaged roots in accordance with subclause 84.3 shall be consid­ ered.

Retention of encircling or girdling roots that	85	Managing  the  direction  of  root-
are providing more benefit than damage shall be	growth
considered.

The trunk and buttress roots shall not be damaged beyond the scope of the work.

If one or more large girdling roots are pres­ ent, progressive root pruning over a specified time period should be considered.

Root pruning tools shall include, but are not limited to: handsaws; lopping shears; chisels; hand shears; chain saws; reciprocating saws; and, circu lar saws (see subclause 80.4 Safety).

Non-selective root cutting

Objectives for managing the direction of root growth shall be established prior to beginning operations.

The type, depth, and location of root direc­ tion materials shall be specified to achieve the objective.

Root direction methods shall include, but are not limited to, one or more of the following:
Designing, installing, and/or maintaining root barriers; and,
Designing, installing, and/or maintaining root channels.

When non-selective root cutting is neces- 85.4 Managing the direction of root growth shall sary, roots shall be cut as far from the trunk as prac- be considered as an alternative, or in conjunction tical.		with, root pruning or cutting.

The location and depth of excavation for 85.5  Managing the direction of root growth shall root cutting shall be specified.	be considered following root pruning.

Minimum distance from the trunk for root 85.6 Use and installation of root management cutting should be adjusted according to trunk diam- devices should follow manufacturer's recommenda­ eter, species tolerance to root loss, tree age, health,  tions.
and site condition.

Root cutting distances from the trunk shall be adjusted for disease management, root location, tree species and condition, and, site and soil condi­ tions.

Root barriers should be installed as far from tree trunks as possible.
Roots that grow over the root barrier should be pruned on the tree trunk side of the barrier.

www.tcia.org	© Tree Care Industry Association,Inc. All rights reserved	13

1/27/2024						
VENETIAN PARC CDD						
COST ANALYSIS FOR 5 YEAR TREE MITIGATION						
		Per Unit				
	#	Cost	Extension	Comments		
TREE REMOVALS						
Live Oaks (Quercus virginiana)	18	$	200	$	3,600	Per unit cost includes removal, grind stump	
Gumbo limbo (Bursera simaruba)	2	$	255	$	510	and roots, disposal, sod		
Green buttonwood (Conocarpus erectus)	1	$	370	$	370			
Total	21		$	4,480			
Projected mitigation cost:						
Live Oaks (Quercus virginiana)	16	$	375	$	6,000	25g. Florida thatch palm	Replacement based on 1,600 sq ft	
Gumbo limbo (Bursera simaruba)	2	$	870	$	1,740	45g. Simpson stopper		
Green buttonwood (Conocarpus erectus)	1	$	1,000	$	1,000	65g. Green buttonwood		
Total			$	8,740			
Combined removal/mitigation			$	13,220			
Oak tree pruning	Average	$	70	As needed	year 1, 3, 5	Selective trees only	
Driveway root pruning and barrier	66	$	375	$	24,750	year 2	Selective trees yrs. 3-5	
Sidewalks root pruning and barrier	155	$	320	$	49,600	year 2	Selective trees yrs. 3-5	
Canopy pruning Buttonwood/Mahogany		$100-$125	As needed	years 2 - 5	Selective trees only	
Notes:		
Costs reflect 2024 wholesale prices plus a 2.5 mark up		
Tree canopy pruning based on a $200 per hour 3 man experienced tree crew		
Driveways and sidewalks in subsequent years to be selectively determined based on need.		
Root pruning should be done in fall-winter when trees are dormant.		
Not reflected - suggest a Certified Arborist mark trees, locations and oversee work product $1,500-$2,500.		

Page 21

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Venetian Parc Community Development District (the “District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted by the Board.

Section 2. A Public Hearing is hereby scheduled for June 27, 2024 at 6:00 p.m. in the Venetian Parc Community Clubhouse Meeting Room located at 15351 S.W. 175th Street, Miami, Florida 33187, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.
PASSED, ADOPTED and EFFECTIVE this 22nd day of February, 2024.

ATTEST:	VENETIAN PARC
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chair/Vice Chair

Venetian Parc Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET (AREA ONE)

DETAILED PROPOSED DEBT SERVICE FUND BUDGET (AREA TWO)

ASSESSMENT COMPARISON

PROPOSED BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025
BUDGET	
Administrative Assessments	82,379	
Maintenance Assessments	159,851	
Debt Assessments (Area One)	458,173	
Debt Assessments (Area Two)	455,392	
Other Revenue (Asphalt)	0	
Interest Income	720	
		
TOTAL REVENUES	$1,156,515	
		
EXPENDITURES		
ADMINISTRATIVE EXPENDITURES		
Supervisor Fees	0	
Payroll Taxes (Employer)	0	
Management	30,432	
Legal	11,000	
Assessment Roll	10,000	
Audit Fees	3,500	
Insurance	9,400	
Legal Advertisements	2,000	
Miscellaneous	1,100	
Postage	375	
Office Supplies	550	
Dues & Subscriptions	175	
Website Management	2,000	
Arbitrage Rebate Fee - Areas One & Two	1,300	
Trustee Fee - Area One	3,550	
Trustee Fee - Area Two	3,550	
Continuing Disclosure Fee - Area One	350	
Continuing Disclosure Fee - Area Two	350	
Administrative Contingency	790	
TOTAL ADMINISTRATIVE EXPENDITURES	$80,422	
		
MAINTENANCE EXPENDITURES		
Park Maintenance Tract N	35,000	
Field Operations Management	1,320	
Community Entrance Signage Maintenance	5,200	
Street/Roadway Maintenance	5,000	
Electric Power Service/Misc	3,200	
Engineering/Annual Report/Inspections	3,500	
Sidewalk Maintenance (Pressure Cleaning & Milling)	15,000	
HOA Contribution (Palm Tree Fertilization)	5,850	
Tree Upkeep	33,770	
Security	10,000	
General Maintenance	3,750	
Maintenance Contingency	23,650	
Storm Preparedness	5,020	
TOTAL MAINTENANCE EXPENDITURES	$150,260	
		
TOTAL EXPENDITURES	$230,682	
		
REVENUES LESS EXPENDITURES	$925,833	
		
Bond Payments - Area One	(430,682)	
Bond Payments - Area Two	(428,069)	
		
BALANCE	$67,082	
		
County Appraiser & Tax Collector Fee	(23,116)	
Discounts For Early Payments	(46,232)	
		
EXCESS/ (SHORTFALL)	($2,266)	
		
Carryover From Prior Year	2,266	
		
NET EXCESS/ (SHORTFALL)	$0	

DETAILED PROPOSED BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023
ACTUAL	
FISCAL YEAR 2023/2024
BUDGET	
FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	
Administrative Assessments	81,898	82,379	82,379	Expenditures Less Interest & Carryover/.94	
Maintenance Assessments	162,512	159,851	159,851	Expenditures/.94	
Debt Assessments (Area One)	458,175	458,173	458,173	Bond Payments/.94	
Debt Assessments (Area Two)	455,394	455,392	455,392	Bond Payments/.94	
Other Revenue (Asphalt)	1,785	0	0	Fiscal Year 2021/2022 Revenue	
Interest Income	6,221	360	720	Projected At $60 Per Month	
					
TOTAL REVENUES	$1,165,985	$1,156,155	$1,156,515		
					
EXPENDITURES					
ADMINISTRATIVE EXPENDITURES					
Supervisor Fees	0	0	0	Supervisor Fees	
Payroll Taxes (Employer)	0	0	0	Supervisor Fees * 7.65%	
Management	28,704	29,556	30,432	CPI Adjustment (Capped At 3%)	
Legal	11,250	11,000	11,000	No Change From 2023/2024 Budget	
Assessment Roll	10,000	10,000	10,000	As Per Contract	
Audit Fees	3,900	4,000	3,500	Accepted Amount For 2023/2024 Audit	
Insurance	7,900	8,200	9,400	Fiscal Year 2023/2024 Expenditure Was $8,874	
Legal Advertisements	504	950	2,000	Costs Will Increase Due To Closing Of The Miami Business Review	
Miscellaneous	1,133	1,100	1,100	No Change From 2023/2024 Budget	
Postage	322	375	375	No Change From 2023/2024 Budget	
Office Supplies	359	550	550	No Change From 2023/2024 Budget	
Dues & Subscriptions	175	175	175	No Change From 2023/2024 Budget	
Website Management	2,000	2,000	2,000	No Change From 2023/2024 Budget	
Arbitrage Rebate Fee - Areas One & Two	1,300	1,300	1,300	No Change From 2023/2024 Budget	
Trustee Fee - Area One	3,500	3,550	3,550	No Change From 2023/2024 Budget	
Trustee Fee - Area Two	3,500	3,550	3,550	No Change From 2023/2024 Budget	
Continuing Disclosure Fee - Area One	350	350	350	No Change From 2023/2024 Budget	
Continuing Disclosure Fee - Area Two	350	350	350	No Change From 2023/2024 Budget	
Administrative Contingency	0	790	790	Administrative Contingency	
TOTAL ADMINISTRATIVE EXPENDITURES	$75,247	$77,796	$80,422		
					
MAINTENANCE EXPENDITURES					
Park Maintenance Tract N	58,211	35,000	35,000	No Change From 2023/2024 Budget	
Field Operations Management	1,320	1,320	1,320	No Change From 2023/2024 Budget	
Community Entrance Signage Maintenance	4,760	5,200	5,200	No Change From 2023/2024 Budget	
Street/Roadway Maintenance	0	5,000	5,000	No Change From 2023/2024 Budget	
Electric Power Service/Misc	3,517	3,200	3,200	No Change From 2023/2024 Budget	
Engineering/Annual Report/Inspections	8,233	3,500	3,500	No Change From 2023/2024 Budget	
Sidewalk Maintenance (Pressure Cleaning & Milling)	12,319	15,000	15,000	No Change From 2023/2024 Budget	
HOA Contribution (Palm Tree Fertilization)	5,849	5,850	5,850	No Change From 2023/2024 Budget	
Tree Upkeep	16,377	33,770	33,770	No Change From 2023/2024 Budget	
Security	0	10,000	10,000	No Change From 2023/2024 Budget	
General Maintenance	0	3,750	3,750	No Change From 2023/2024 Budget	
Maintenance Contingency	7,273	23,650	23,650	No Change From 2023/2024 Budget	
Storm Preparedness	0	5,020	5,020	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE EXPENDITURES	$117,859	$150,260	$150,260		
					
TOTAL EXPENDITURES	$193,106	$228,056	$230,682		
					
REVENUES LESS EXPENDITURES	$972,879	$928,099	$925,833		
					
Bond Payments - Area One	(437,031)	(430,682)	(430,682)	2025 P & I Payments Less Earned Interest	
Bond Payments - Area Two	(434,378)	(428,069)	(428,069)	2025 P & I Payments Less Earned Interest	
					
BALANCE	$101,470	$69,348	$67,082		
					
County Appraiser & Tax Collector Fee	(11,149)	(23,116)	(23,116)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(42,205)	(46,232)	(46,232)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$48,116	$0	($2,266)		
					
Carryover From Prior Year	0	0	2,266	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$48,116	$0	$0		

DETAILED PROPOSED DEBT SERVICE FUND (AREA ONE) BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
27,082	
100	
600	
Projected Interest For 2024/2025	

NAV Tax Collection	
437,031	
430,682	
430,682	
Maximum Debt Service Collection	

Total Revenues	
$464,113	
$430,782	
$431,282		

EXPENDITURES					

Principal Payments	
105,000	
120,000	
130,000	
Principal Payment Due In 2025	

Interest Payments	
308,675	
298,625	
291,425	
Interest Payments Due In 2025	

Bond Redemption	
0	
12,157	
9,857	
Estimated Excess Debt Collections	

Total Expenditures	
$413,675	
$430,782	
$431,282		

Excess/ (Shortfall)	
$50,438	
$0	
$0		

Series 2013 Bond Information - Area One

Original Par Amount =	$5,515,000	Annual Principal Payments Due =	November 1st	
Interest Rate =	6.00% - 6.50%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	October 2013			
Maturity Date =

Par Amount As Of 1/1/24 =	November 2043

$4,635,000			

DETAILED PROPOSED DEBT SERVICE FUND (AREA TWO) BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
35,934	
100	
600	
Projected Interest For 2024/2025	

NAV Tax Collection	
434,378	
428,069	
428,069	
Maximum Debt Service Collection	

Prepaid Bond Collection	
0	
0	
0		

Total Revenues	
$470,312	
$428,169	
$428,669		

EXPENDITURES					

Principal Payments	
90,000	
100,000	
110,000	
Principal Payment Due In 2025	

Interest Payments	
324,788	
312,675	
309,488	
Interest Payments Due In 2025	

Bond Redemption	
0	
15,494	
9,181	
Estimated Excess Debt Collections	

Total Expenditures	
$414,788	
$428,169	
$428,669		

Excess/ (Shortfall)	
$55,524	
$0	
$0		

Series 2013 Bond Information - Area Two

Original Par Amount =	$5,175,000	Annual Principal Payments Due =	November 1st	
Interest Rate =	6.375% - 7.125%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	October 2013			
Maturity Date =

Par Amount As Of 1/1/24 =	November 2044

$4,480,000			

Venetian Parc Community Development District Assessment Comparison

	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
	2021/2022	2022/2023	2023/2024	2024/2025	
	Assessment	Assessment	Assessment	Projected Assessment	
	 Before Discount*	 Before Discount*	 Before Discount*		Before Discount*		

Administrative	
$131.99	
$131.99	
$136.40	
$136.40	
Maintenance	$169.07	$269.07	$264.66	$264.66	
Debt	$1,274.46	$1,274.46	$1,274.46	$1,274.46	
Total For Area One Townhomes	$1,575.52	$1,675.52	$1,675.52	$1,675.52	

Administrative	
$131.99	
$131.99	
$136.40	
$136.40	
Maintenance	$169.07	$269.07	$264.66	$264.66	
Debt	$1,622.34	$1,622.34	$1,622.34	$1,622.34	
Total For Area One Single Family Units	$1,923.40	$2,023.40	$2,023.40	$2,023.40	

Administrative	
$131.99	
$131.99	
$136.40	
$136.40	
Maintenance	$169.07	$269.07	$264.66	$264.66	
Debt	$1,274.46	$1,274.46	$1,274.46	$1,274.46	
Total For Area Two Townhomes	$1,575.52	$1,675.52	$1,675.52	$1,675.52	

Administrative	
$131.99	
$131.99	
$136.40	
$136.40	
Maintenance	$169.07	$269.07	$264.66	$264.66	
Debt	$1,622.34	$1,622.34	$1,622.34	$1,622.34	
Total For Area Two Single Family Units	$1,923.40	$2,023.40	$2,023.40	$2,023.40	

* Assessments Include the Following :
4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee
Community Information:			 Area Two Single Family Homes Information Area One Townhomes	96		Total Units	211
Area One Single Family Units	207	Prepayments	1
Total Area One Units	303	Billed For Debt	210
Area Two Townhomes	90
Area Two Single Family Units	211
Total Area Two Units	301
Total Area One Units	303
Total Area Two Units	301
Total Units	604

RESOLUTION 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

WHEREAS, the Venetian Parc Community Development District (the “District”), is a local unit of special-purpose government organized and existing in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the “Act”), created by Ordinance No. 08-76 of the City Commission of Miami, Florida enacted on July 11, 2008; and

WHEREAS, the Board of Supervisors of the District regularly directs the District Manager of the District to execute and accept certain documents on behalf of the District and it is customary for certain documents to be transmitted via electronic means endorsed with electronic signatures; and

WHEREAS, consistent with Chapter 688, Florida Statutes, the District is responsible for adopting and implementing control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of business transactions conducted using electronic commerce; and

WHEREAS, the District Board of Supervisors finds that it is in the best interest of the District to enact a policy pertaining to the use and receipt of electronic signatures.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:
Section 1.   The foregoing recitals are hereby incorporated as findings of fact of the District Board of Supervisors.
Section 2. The Board of Supervisors of the Venetian Parc Community Development District hereby establishes and adopts the “Electronic Signature Policy,” as follows:

ELECTRONIC SIGNATURE POLICY
PURPOSE: The purpose of this policy is to establish and identify the criteria and requirements for the use and validation of electronic signatures on documents on behalf of and for District business in accordance with Chapter 688, Florida Statutes, “Electronic Signature Act”.

DEFINITIONS:

Electronic means technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities.

Electronic record means a record created, generated, sent, communicated, received, or stored by electronic means.

Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, or logically associated with a record and that is executed or adopted with the intent to sign the record.

Electronic transaction means a transaction that is conducted or performed, in whole or in part, by electronic means or electronic records.

Record means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and that is retrievable in perceivable form.

POLICY: This policy applies to any Electronic transaction that is a replacement for or complement to handwritten signatures on any record of or for the District, including, but not limited to, contracts, agreements, official minutes, bids, proposals and resolutions. Any Electronic record or Electronic signature may not be denied legal effect or enforceability solely because the record or signature is in electronic form. This policy does not limit the District’s right or option to require original signatures or Records in a non-electronic format as the District deems necessary or as required by appliable policies, laws or regulations.

PROCEDURE: When a document containing an Electronic signature is signed, transmitted and received the following requirements must be met:

The Electronic signature must establish sender/user authenticity. The electronic signing of a document by an individual must be accompanied by documentation that shows that the signer is the individual signing the document and the individual that has the authority to bind the entity entering into an agreement or contract with the District.

If a document has been modified or changed, the prior Electronic signature is invalid and said document requires another Electronic signature or shall be signed by hand. This is to prevent any issue that a document has been changed after it is signed.

The District Manager, or his or her designee, has the authority and responsibility for approval of any Electronic signature method utilized and shall be responsible for the implementation of control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of District business transactions conducted using electronic methods.

The Electronic signature shall include the entire name of the individual and shall be located on or near the signature block on the document being electronically signed.

The date of the Electronic signature must be captured, stored, and available for retrieval for the required retention period of the document executed.

The Electronic record must be transmitted to all parties in a format acceptable to the District Manager, or his or her designee.

Section 3.  The District Manager is hereby directed to take all actions necessary and consistent with the intent of this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

Section 5.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 6.	The Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a meeting of the District Board of Supervisors, this 22nd day of February 2024.

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair

MEMORANDUM
TO:	District Manager

FROM:	Billing, Cochran, Lyles, Mauro & Ramsey, P.A. District Counsel

DATE:	January 19, 2024

RE:	Required Ethics Training and Financial Disclosure

Ethics Training

This memorandum serves as a reminder that beginning January 1, 2024, elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts are required to complete four (4) hours of ethics training annually. The training must address, at a minimum, s. 8, Art. II of the Florida Constitution (ethics for public officers and financial disclosure), the Code of Ethics for Public Officers and Employees, and the Florida Public Records Law and Open Meetings laws.

Deadlines & Recordkeeping

The deadline to complete training for this calendar year is December 31, 2024. There is no requirement to submit proof that you have completed the training. However, the Florida Commission on Ethics recommends that Supervisors maintain a record of all completed trainings, including the date and time of completion. This documentation may be useful if Supervisors are ever required to provide evidence of training completion. The training is a calendar year requirement and corresponds to the form year. Therefore, Supervisors will report their 2024 training when filling out their Form 1 for the 2025 year.

Links to Online Training

Public Meetings and Public Records Law (2-Hour Audio Presentation). This presentation is audio only and is offered by the Office of the Attorney General. This presentation covers public records and Florida public records law. The presentation can be accessed for free. Completing this presentation will satisfy 2 of the 4 hours of required ethics training.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers. This training is presented by the Florida Commission on Ethics. The training is an overview of Florida’s Ethics Code (Part III, Chapter 112, and Article II, Section 8, Florida Constitution) geared toward Constitutional Officers and Elected Municipal Officers. Topics covered include gifts, voting conflict, misuse of office, prohibited business relationships, conflicting employment relationships, revolving door, and Amendment 12. This presentation can be accessed for free. Completing this training will satisfy 2 of the 4 hours of required ethics training.

State-Mandated Continuing Education in Ethics. This class is presented by the Florida League of Cities. The class covers Chapter 112 of Florida’s Ethics Code (2 Hours) and Florida Public Records and Public Meetings Law (2 Hours). To take this class, you must register for it, however there is no registration fee. Completing this class will meet your ethics training requirement.

“4-Hour Ethics Course”. The “4-Hour Ethics Course” is available online and presented by the Florida Institute of Government. There are three sessions. Session 1 covers Florida’s Public Records Laws (1 hour), session 2 covers Florida Government in the Sunshine Law (1 hour), and session 3 covers Florida’s Ethics Laws (2 hours). The registration fee is $79. Completing this entire course will meet your ethics training requirement.

Sunshine Law, Public Records and Ethics for Public Officers and Public Employees 2023. This seminar is offered by the Florida Bar. This seminar covers sunshine law and public records; true stories of excess corruption in the ethics world; navigating Florida public records law, privacy, ethics and social media; complaints, misuse, anti-nepotism and voting; ethics during and after public service: conflicting contractual relationships & revolving door restrictions; gifts bribes, honoraria, and expenditures. The cost for this seminar is $280. Completing this entire seminar will meet your ethics training requirement. Those Supervisors or Officers who are members of the Florida Bar may wish to purchase this option as Continuing Legal Education Credits can be earned.

We will notify you directly or through the District Manager’s office if and when other
training opportunities become available.

Form 1 or Form 6

Section 8, Article II of the Florida Constitution requires constitutional officers and certain elected public officials to file a Form 6. In the last session, the legislature expanded the requirements to include elected members of municipalities. Independent special district officials remain exempt from the requirement to file a Form 6. Elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts (including community development districts) are required to file Form 1.

For this year’s filing requirement, a completed Form 1 must be submitted prior to July 1, 2024 using the Electronic Filing System of the Florida Commission on Ethics, which can be accessed via the link at Login - Electronic Financial Disclosure Management System (floridaethics.gov). You will no longer be able to file your completed Form 1 through your local Supervisor of Elections office.

If you have any questions or need additional information about ethics training requirements or financial disclosure, please do not hesitate to contact our office.