VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY SPECIAL BOARD MEETING FEBRUARY 4, 2021
6:00 P.M.

Special District Services, Inc.
6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014

www.venetianparccdd.org 305.777.0761 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT
Venetian Parc Community Clubhouse Meeting Room 15351 SW 175th Street
Miami, Florida 33187
SPECIAL BOARD MEETING
February 4, 2021
6:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Consider Resolution No. 2021-01 – Declaring Vacancies (Seat #3 & Seat #4)…	Page 2
Appointment of Officers to Vacant Seats
Administer Oath of Office and Review New Board Member Duties and Responsibilities
Election of Officers
Chairperson
Vice Chairperson
Secretary/Treasurer
Assistant Secretary
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.	October 22, 2020 Special Board Meeting…	Page 4
Old Business
Update Regarding Monument Signs and Lighting
Update Regarding Additional Parking Spaces – Caltran Engineering, Inc.
New Business
Discussion Regarding Water & Sewer Easement – Miami-Dade Public Schools…	Page 8
Discussion Regarding Procedures for Completion of a Construction Project – Alvarez Engineers
Administrative & Operational Matters
1.	Consider Resolution No. 2021-02 – Ratifying Actions Taken Pursuant to EO No. 20-69…	Page 11
Board Member & Staff Closing Comments
Adjourn

Miami Daily Business Review
Jan. 27, 2021
Miscellaneous Notices

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT
NOTICE OF SPECIAL BOARD MEETING

NOTICE IS HEREBY GIVEN that the Board of Supervisors (the "Board") of the Venetian Parc Community Development District (the "District") will hold a Special Board Meeting (the "Meeting") at 6:00 p.m. on February 4, 2021, in the Venetian Parc Community Clubhouse Meeting Room located at 15351 SW 175 Street, Miami, Florida 33187.

The purpose of the Meeting is to discuss a water and sewer easement with Miami-Dade Public Schools and to conduct any other District business which may lawfully and properly come before the Board. A copy of the Agenda for this Meeting may be obtained from the District's website or by contacting the District Manager at 305-777-0761 and/or toll free at 1-877-737-4922 five (5) days prior to the date of the meeting.

Meetings are open to the public and are conducted in accordance with the provisions of Florida law for community development districts. This Meeting may be continued as found necessary to a date, time and place specified on the record. Also, there may be occasions when Staff and/or Board members may participate by speaker telephone.

If any person decides to appeal any decision made with respect to any matter considered at this meeting, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at this Meeting should contact the District Manager at 305-777-0761 and/or 1-877-737-4922 at least seven (7) days prior to the date of this particular meeting.

Meetings may be cancelled from time to time without advertised notice.

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

www.venetianparccdd.org 1/27 21-67/0000510110M

RESOLUTION NO. 2021-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT DECLARING VACANCIES ON THE BOARD OF SUPERVISORS PURSUANT TO SECTION 190.006(3)(b), FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, pursuant to the provisions of Section 190.006, Florida Statutes, the members of the Board of Supervisors (the “District Board”) of the Venetian Parc Community Development District (the “District”) are to be elected by the qualified electors of the District at a general election to be held on November 3, 2020 (the “General Election”); and

WHEREAS, the District provided published notice of the qualifying period for election to the District Board at least two (2) weeks prior to the start of the qualifying period for the General Election, as required by Section 190.006(3)(b), Florida Statutes; and

WHEREAS, the Miami-Dade County Supervisor of Elections has confirmed that at the close of the qualifying period for election to the District Board, no elector qualified for Seat #3 or Seat #4 to be filled in the General Election; and

WHEREAS, pursuant to Section 190.006(3)(b), Florida Statutes, the District is required to declare the seats to be filled by the election to which no qualified elector has qualified as vacant and to appoint a qualified elector to fill each such vacancy within 90 days of the second Tuesday following the General Election.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT, THAT:

The recitals above are true and correct and are hereby made a part of this Resolution.

The District Board hereby declares Seat #3 and Seat #4 to be vacant, effective on the second Tuesday following the General Election.

The District Board shall appoint a qualified elector to Seat #3 and Seat #4 within 90 days of the second Tuesday following the General Election, as required by Section 190.006(3)(b), Florida Statutes. Until such appointment, the incumbent board member in such seat shall remain in office.

This Resolution shall take effect immediately upon its passage and adoption.

PASSED AND ADOPTED this 4th day of February, 2021 by the Board of Supervisors of the Venetian Parc Community Development District.

ATTEST:	VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairman / Vice Chairman

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT SPECIAL BOARD MEETING
OCTOBER 22, 2020

Note: The Venetian Parc Community Development District (the “District”) Special Board Meeting was held via technological means as a result of the public health emergency that exists in the State of Florida as a consequence of the COVID-19 coronavirus, in light of the guidelines established by the Centers for Disease Control for the protection of all members of the community, and with the authority granted by Executive Orders issued by Governor Ron DeSantis, including Executive Order 20-69 (Emergency Management—COVID-19—Local Government Public Meetings) authorizing the use of communications technology, as provided in Section 120.54(5)(b)2, Florida Statutes.

CALL TO ORDER

District Manager Nancy Nguyen called the October 22, 2020, Special Board Meeting of the Venetian Parc Community Development District to order at approximately 7:02 p.m. via technological means pursuant to Executive Orders 20-52, 20-69, 20-112, 20-114, 20-150, 20-179, 20-193, and 20-246 issued
by Governor DeSantis on March 9, 2020, March 20, 2020, April 29, 2020, May 8, 2020, June 24, 2020,
July 29, 2020, August 7, 2020, and September 30, 2020, respectively, and pursuant to Section 120.54(5)(b)2., Florida Statutes.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the October 22, 2020, Special Board Meeting had been published in the Miami Daily Business Review on October 15, 2020, as legally required.

ESTABLISH A QUORUM

It was determined that the virtual attendance of Chairman Sergio Valdes, Vice Chairman Eugene Collings-Bonfill, and Supervisors Rachel Hernandez and Aron Heinrich constituted a quorum and it was in order to proceed with the meeting.

Virtually attending Staff members were as follows: District Manager Nancy Nguyen of Special District Services, Inc.; and General Counsel, Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
September 24, 2020, Regular Board Meeting & Public Hearing

Ms. Nguyen presented the minutes of the September 24, 2020, Regular Board Meeting and Public Hearing and asked if there were any changes. There being no comments or changes, a motion was made

by Mr. Valdes, seconded by Mr. Collings-Bonfill and unanimously passed approving the minutes of the September 24, 2020, Regular Board Meeting and Public Hearing, as presented.

OLD BUSINESS
Update Regarding Monument Signs and Lighting

Ms. Nguyen advised that electrical service had been established for the four (4) monument signs located at the circle of the intersection of SW 152 Avenue and SW 175 Street. She requested that if anyone notices that the monument sign lights are not operational, they should contact her to address the issue with FPL. She further explained that Advanced Power Technologies, LLC (APT), the electrical contractor engaged by the District to re-run the monument signs’ electrical cables to the correct handholes, had completed the electrical work for the two (2) monument signs located at the intersection of SW 149 Avenue and SW 176 Street. FPL has confirmed that meters will be installed on those signs within eight (8) business days from October 21, 2020. Once meters are installed on those signs, the electrical service will be established.

Discussion Regarding Additional Parking Spaces – Caltran Engineering, Inc.

Ms. Nguyen stated that she and Mr. Collings-Bonfill had received proposals for the site plan survey and they concluded that the most favorable proposal is the proposal received initially from J. Hernandez & Associates, Inc. (JHA Land Surveyors and Mappers) in the amount of $8,000, and it would be in order to accept the proposal.

A motion was made by Mr. Collings Bonfill, seconded by Mr. Valdes and unanimously passed accepting the proposal received from J. Hernandez & Associates, Inc. in the amounts of $8,000, for the preparation of the Venetian Parc Community Development District site plan survey; and further authorizing the District Manager to accept the proposal on behalf of the District.

Update Regarding Fertilization of Royal Palms

Ms. Nguyen informed the Board that based on the Certified Arborist Report (the “Report”) received from Earth Advisors, Inc., proposals for fertilization of the royal palms were requested. She added that she reviewed the proposals with the Venetian Parc Homeowners Association (the “Association”). Ms. Nguyen explained that the most favorable proposal received was from Trimscape Corp. in the amount of $16,800 (four (4) liquid injection applications and three (3) slow release granular fertilizer applications). As approved by the Board at the August 27, 2020 meeting, the District would pay for the initial fertilization treatment of the royal palms at an amount of $5,100. Ms. Nguyen presented the remainder of the costs for the fertilization program ($11,700) to the Association during their proposal review. Due to the balances on the Association’s budget, it was agreed that the cost would be divided amongst both entities. Ms. Nguyen stated that if the split of the costs were accepted by the Board, a payment to the Association in the amount of $5,850 clause would be added to the Maintenance Agreement between the District and Association.

A motion was made by Mr. Valdes, seconded by Mr. Heinrich and unanimously passed agreeing to contribute $5,850 to Venetian Parc Homeowners’ Association, Inc for the royal palm fertilization program; and further authorizing the District Manager to make the appropriate changes to the Maintenance Agreement and sign on behalf of the District.

NEW BUSINESS

Consider Resolution No. 2020-05 – Adopting a Fiscal Year 2019/2020 Amended Budget

Ms. Nguyen presented Resolution No. 2020-05, entitled:

RESOLUTION NO. 2020-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2019/2020 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER
189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen provided an explanation for the document. She indicated that there was an operating fund balance of approximately $82,300 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Mr. Collings-Bonfill, seconded by Mr. Valdes and unanimously passed to adopt Resolution No. 2020-05, as presented, thereby setting the amended/revised budget for the 2019/2020 fiscal year.

ADMINISTRATIVE & OPERATIONAL MATTERS
Discussion Regarding Election Protocol and Declaring Vacancies Effective November
17th

Ms. Nguyen stated that there are three (3) seats up for re-election at the General Election for Venetian Parc Community Development District. Those seats are Seat #2 (currently held by Ms. Hernandez), Seat #3 (currently held by Mr. Ogen), and Seat #4 (currently held by Mr. Heinrich). No qualified elector qualified for Seat #2 (Ms. Hernandez), Seat #3 (Mr. Ogen) or Seat #4 (Mr. Heinrich) at the 2020 General Election for the Venetian Parc Community Development District. Pursuant to Section 190.006, Florida Statutes, incumbents will serve as holdover Board Members and will serve no longer than ninety (90) days (from November 17, 2020) or until appointments to the vacancies have been made.

BOARD MEMBER & STAFF CLOSING COMMENTS

The following items were brought up for discussion:

Mr. Heinrich explained that he contacted the Luxcom representative provided to him by Ms. Nguyen and informed the Board that he requested construction plans, but was informed that he should retrieve all documents from the County’s public records. The Board requested that Alvarez Engineers, the District Engineer, provide any construction plans available in their files. Additionally, the Board would like to invite Mr. Alvarez to a future meeting to explain the turnover procedures once a construction project is completed. Ms. Nguyen acknowledged the Board’s request.
Ms. Wald provided an update regarding the Board’s question pertaining to the installation of for sale signs on District property. From her research, she did not find a clause in the Acquisition Agreement which required the District to allow Luxcom to keep their for sale signs on District owned lands until the completion of construction.
The Board expressed their concern with the flow of traffic once construction of the Miami-Dade County Public School on SW 157 is completed. A discussion ensued after which the Board requested that District Management attempt to obtain the traffic plans for the future school site

in order to determine the traffic control devices that will be installed adjacent to the District. Ms. Nguyen stated that she would attempt to obtain the traffic plans.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Collings-Bonfill, seconded by Mr. Heinrich and unanimously passed to adjourn the Special Board Meeting at approximately 7:42 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

MIAMI-DADE WATER AND SEWER AGREEMENT I.D.# 30474
INDEX OF SHEETS

   

RER-DERM WATER-SEWER GENERAL NOTES:
GENERAL NOTES:

LOCATION MAP
SCALE: 1"=300'

LEGAL DESCRIPTION	

 	

 

THE FOLLOWING ARE REQUIREMENTS PER DEPARTMENT OF HEALTH:
       
WATER MAIN HORIZONTAL SEPARATIONS

UNDERGROUND DIGGING NOTE:	

ENGINEER'S CERTIFICATION:
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CONSULTANT INFO:

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CORAL GABLES, FL. 33134
TE L:  (305) 448-3373	 	
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RESOLUTION 2021-02

A RESOLUTION BY THE BOARD OF SUPERVISORS OF THE VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT RATIFYING AND APPROVING ACTIONS TAKEN BY THE BOARD OF SUPERVISORS AT MEETINGS HELD VIA MEDIA COMMUNICATIONS TECHNOLOGY PURSUANT TO EXECUTIVE ORDER NO. 20-69, AS AMENDED AND EXTENDED, AS A RESULT OF THE COVID-19 PANDEMIC

WHEREAS, the COVID-19 pandemic has significantly impacted the Venetian Parc Community Development District (the “District”) and those residing and owning property within the boundaries of the District; and
WHEREAS, on March 1, 2020, Governor Ron DeSantis (the “Governor”) issued Executive Order No. 20-51, directing the Florida Department of Health to issue a Public Health Emergency; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 9, 2020, the Governor issued Executive Order No. 20-52, declaring a state of emergency for the entire State of Florida as a result of COVID-19; and
WHEREAS, in a series of actions in March 2020, President Donald Trump, the Centers for Disease Control and Prevention (the “CDC”), and the White House Coronavirus Task Force have issued guidance advising individuals to adopt far-reaching social distancing measures recommending restrictions on mass gatherings and congregations, including public meetings; and WHEREAS, on March 20, 2020, the Governor issued Executive Order No. 20-69 temporarily suspending the statutory requirement that a quorum be present in person at a specific

public place, authorizing the use of media communications technology, such as telephonic and video conferencing, as provided in Section 120.54(5)(b)2, Florida Statutes; and
WHEREAS, Executive Order No. 20-69 was amended and extended by subsequent Executive Orders of Governor Ron DeSantis, including Executive Order No. 20-246, which extended the temporary suspension of the statutory requirement that a quorum be present at a specific place and authorizing the use of media communications technology, until November 1, 2020 at 12:01 AM; and
WHEREAS, on March 24, 2020, the Governor issued Executive Order No. 20-83, directing the State of Florida Surgeon General and State Health Officer to issue a public health advisory urging the public to avoid all social and recreational gatherings of ten or more people and urging those can work remotely to do so; and
WHEREAS, the Governor, on April 3, 2020, issued Executive Order No. 20-91 (later amended by Executive Order 20-92), directing that all persons in Florida shall limit their movements and personal interactions outside their home to those necessary to obtain or provide essential services or to conduct essential activities; and
WHEREAS, on May 26, 2020, July 23, 2020, August 27, 2020, and on October 22, 2020, the District Board of Supervisors met, pursuant to and under the authority of Executive Order No. 20-69, as amended and extended, utilizing media communications technology; and
WHEREAS, the District Board of Supervisors intends to ratify and approve those actions taken by the District Board of Supervisors at its meetings held via media communications technology on May 26, 2020, July 23, 2020, August 27, 2020, and on October 22, 2020; and
WHEREAS, due to the COVID-19 pandemic and the health concerns associated with securing signatures on certain instruments necessary for the District to conduct business, including,

but not limited to, agreements, proposals, resolutions, and approved meeting minutes, in accordance with the authority granted in Chapter 668, Florida Statutes, the District may have utilized DocuSign or other acceptable electronic signature software to secure signatures the proper District officials; and
WHEREAS, the Board hereby finds and determines that the use of DocuSign or other acceptable electronic signature software pursuant to Chapter 668, Florida Statutes, if any, between March 9, 2020 and October 30, 2020, was necessary to properly conduct the business of the District.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.	The above recitals are true and correct and incorporated herein as if set forth

in full herein. The Executive Orders referenced herein are incorporated herein by reference.

Section 2.	Those actions taken by the District Board of Supervisors at its meetings held

pursuant to the authority of the Governor’s Executive Order No. 20-69, as amended and extended, via media communications technology on May 26, 2020, July 23, 2020, August 27, 2020, and on October 22, 2020 are hereby ratified and approved.
Section 3. Any use by the District between March 9, 2020 and October 30, 2020 of

DocuSign or other acceptable electronic signature software pursuant to Chapter 668, Florida Statutes, in order to secure the signature(s) of the proper District officials on those instruments necessary for the District to conduct business, including, but not limited to, agreements, proposals, resolutions, and approved meeting minutes, is hereby ratified and approved.
Section 4.        All sections, or parts thereof, which conflict herewith, are, to the extent of

such conflict, superseded and repealed. In the event that any portion of this Resolution is found to

be unconstitutional or improper, it shall be severed herein and shall not affect the validity of the remaining portions of this Resolution.
Section 5.	This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED this 4th day of February, 2021, by the Board of Supervisors of the Venetian Parc Community Development District.

ATTEST:	VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

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Secretary/Assistant Secretary	Chair/Vice Chair