VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING FEBRUARY 27, 2020
6:00 P.M.

Special District Services, Inc.
6625 Miami Lakes Drive, Suite 374 Miami Lakes, FL 33014

www.venetianparccdd.org 305.777.0761 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT
Venetian Parc Community Clubhouse Meeting Room 15351 SW 175th Street
Miami, Florida 33187
REGULAR BOARD MEETING
February 27, 2020
6:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Election of Officers
Chairperson
Vice Chairperson
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.	December 17, 2019 Special Board Meeting	Page 2
Old Business
Update Regarding Monument Signs and Lighting
Update Regarding Additional Parking Spaces – Caltran Engineering, Inc.
Staff Report as Required
New Business
Fiscal Year 2020/2021 – Budget Workshop…	Page 6
Staff Report as Required
Administrative & Operational Matters
1.	Staff Report as Required
Board Member & Staff Closing Comments
Adjourn

MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Miami, Miami-Dade County, Florida

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business  Review  f/k/a  Miami  Review,   a   daily   (except Saturday,	Sunday and  Legal  Holidays)  newspaper, published at Miami in Miami-Dade County, Florida;  that  the attached  copy  of  advertisement,  being  a   Legal  Advertisement of Notice in the matter of

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper in the issues of 10/11/2019

Affiant   further   says  that the  said	Miami Daily Business Review is a newspaper published at Miami, in said Miami-Dade County, Florida  and  that  the  said  newspaper  has  heretofore been continuously published in said Miami-Dade County,  Florida each  day  (except  Saturday,  Sunday  and   Legal Holidays)   and has  been  entered  as  second  class  mail  matter  at  the  post office in  Miami  in  said  Miami-Dade  County,  Florida,  for a  period of one year next preceding the  first  publication  of the  attached copy of  advertisement;  and  affiant  further  says  that  he or  she has neither  paid  nor  promised  any  person,  firm or  corporation any  discount,  rebate,  commission  or  refund  for  the purpose  of this    advertisement	for	publication	in    the	said

1C1

and subscribed before me this of OCTOBER, AD. 2D19

- ·		'11

(SEAL)	v\t	
GUILLERMO GARCIA personally known to me

VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT SPECIAL BOARD MEETING
DECEMBER 17, 2019

CALL TO ORDER

District Manager Nancy Nguyen called the December 17, 2019, Special Board Meeting of the Venetian Parc Community Development District (the “District”) to order at 6:08 p.m. in the Venetian Parc Community Clubhouse Meeting Room located at 15351 SW 175th Street, Miami, Florida 33187.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Special Board Meeting had been published in the Miami Daily Business Review on December 6, 2019, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen stated that the attendance of Chairman Sergio Valdes, Vice Chairman Eugene Collings- Bonfill, and Supervisors Rachel Hernandez and Aron Heinrich (who arrived at 6:18 p.m.) constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance: District Managers Nancy Nguyen and Armando Silva of Special District Services, Inc.; and General Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Also in attendance was Michael Hernandez of Caltran Engineering Group, Inc.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
October 21, 2019, Regular Board Meeting

Ms. Nguyen presented the minutes of the October 21, 2019, Regular Board Meeting and asked if there were any changes. There being no comments or changes, a motion was made by Mr. Valdes, seconded by Mr. Collings-Bonfill and unanimously passed approving the minutes of the October 21, 2019, Regular Board Meeting, as presented.

OLD BUSINESS
Update Regarding Second Lift of Asphalt

Ms. Nguyen explained that because Luxcom, LLC (“Luxcom”) had not completed construction, they do not anticipate pouring the second lift of asphalt until sometime in the future. Per the District’s request, Luxcom filled in potholes and areas around catch basins in the areas missing the second lift of asphalt.
Page 1 of 4

The Board was instructed to contact the District Manager if they notice any areas of concern in the future. No further action was required at this time.

Discussion Regarding Additional Parking Spaces Revised Proposal – Caltran Engineering

Ms. Nguyen reminded the Board that at the October 21, 2019, District meeting the Board requested that Caltran Engineering Group, Inc. (“Caltran”) revise the Additional Parking Spaces Proposal (the “Proposal”) to divide the proposal into two separate tasks with the first task for an amount not to exceed
$3,000. She further explained that Caltran had revised the proposal and Task One was quoted in the amount of $2,500, which included the Master Plan. Task Two was quoted at $6,000. Per the Board’s request at the last meeting, Caltran proceeded with Task One of the revised proposal after receiving e- mail approval from the Chairman, Mr. Valdes.

At this time, Ms. Nguyen introduced Michael Hernandez from Caltran and asked him to present the Master Plan created under Task One of the proposal. Mr. Hernandez explained that the Master Plan proposed 167 additional parking spaces (90 on the section built by Lennar and 77 on the section built by Luxcom).

NOTE: At approximately 6:36 p.m., Mr. Valdes stepped out of the meeting room. He returned at approximately 6:37 p.m.

Mr. Hernandez further explained that he had a scheduled meeting with Miami-Dade County (the County) on Thursday, December 19, 2019, to further discuss the additional parking spaces project. The Board requested that Caltran inspect additional areas in the District to add more parking spaces than the proposed 167. Mr. Hernandez acknowledged the Board’s request. A discussion ensued after which;

A motion was made by Mr. Collings-Bonfill, seconded by Mr. Valdes and unanimously passed instructing Caltran Engineering Group, Inc. to proceed with Task Two of the Additional Parking Spaces Proposal which incorporates the construction components of the project in a lump sum cost of $6,000.

Ms. Wald explained that in anticipation of the meeting between Caltran and the County she had composed a Consulting Service Agreement between the District and Caltran for the proposed additional parking spaces project. A discussion ensued after which;

A motion was made by Mr. Collings-Bonfill, seconded by Mr. Heinrich and unanimously passed approving the Consulting Services Agreement between Venetian Parc Community Development District and Caltran Engineering Group, Inc., pending approval from Miami-Dade County to proceed with the proposed additional parking spaces project.

Discussion Regarding Additional Parking Spaces Master Plan

This item was discussed under Item G. 2.

Update Regarding Monument Signs and Lighting

Ms. Nguyen advised that Florida Power and Light (“FPL”) had initiated a meter release for the two monument signs located at the entrance of SW 157th Avenue and SW 174th Street and would be establishing an electrical connection before Monday, December 23, 2019.

Page 2 of 4

The Board requested that as-built plans first be researched online and if none of the as-built plans can be located, to contact Alvarez Engineers, Inc. to see if they have the as-built plans on file. More information will be provided on this topic at an upcoming meeting.

Staff Report as Required

There was no Staff Report at this time.

NEW BUSINESSS
Discussion Regarding 2019 Engineer’s Report – Alvarez Engineering

Ms. Nguyen presented the 2019 Engineer’s Report provided by Alvarez Engineers, Inc. (“Alvarez Engineers”) and asked the Board if they had any questions. Mr. Collings-Bonfill stated that he had been made aware that certain catch basins throughout the District still have filter cloths in place. The Board requested that Alvarez Engineers be contacted to do a second inspection of the stormwater management and drainage improvements. The 2019 Engineer’s Report should be updated as needed after the second inspection.

Discussion Regarding Park Tract Lawn Maintenance

Ms. Nguyen advised that she was in receipt of three (3) proposals for the annual landscape maintenance of the District park tract. The proposers were asked to quote based on a scope of services which included thirty
(30) cuts per year, edging and weed control, and debris pick up. Following are the annual base service costs from the proposers

El Conde: $11,950 (HOA Landscaper) Plant Brothers: $13,860
Turf Management: $20,300

After reviewing the proposals, the Board requested that two (2) additional proposals be obtained and that El Conde lower their proposed contract amount. Ms. Nguyen acknowledged the Board’s requests. A discussion ensued after which;

A motion was made by Mr. Collings-Bonfill, seconded by Mr. Heinrich and unanimously passed terminating the Landscape Maintenance Service Agreement between Venetian Parc Community Development District and Crespo Lawn Service, Inc.

Another discussion ensued after which;

A motion was made by Mr. Collings-Bonfill, seconded by Mr. Valdes and unanimously passed authorizing District Staff to engage the lowest bidding contractor for the annual landscape maintenance services (park tract) for an annual amount not to exceed $12,000; further authorizing District Counsel to provide a Landscape Maintenance Agreement; and further authorizing District management to execute the Agreement on behalf of the District.

Staff Report, as Required

There was no Staff Report at this time.

ADMINISTRATIVE & OPERATIONAL MATTERS
Staff Report, as Required

There was no Staff Report at this time.

BOARD MEMBER & STAFF CLOSING COMMENTS

Unless an emergency were to arise, this Board/District will not be required to meet again until February 27, 2020.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Valdes, seconded by Mr. Collings-Bonfill and unanimously passed to adjourn the Special Board Meeting at approximately 7:14 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Venetian Parc Community Development District

Final Budget For Fiscal Year 2019/2020
October 1, 2019 - September 30, 2020

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET (AREA ONE) IV         DETAILED FINAL DEBT SERVICE FUND BUDGET (AREA TWO)  V	ASSESSMENT COMPARISON

FINAL BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	
FISCAL YEAR 2019/2020 BUDGET	
Administrative Assessments	73,553	
Maintenance Assessments	48,031	
Debt Assessments (Area One)	458,173	
Debt Assessments (Area Two)	457,015	
Interest Income	240	
		
TOTAL REVENUES	$1,037,012	
		
EXPENDITURES		
ADMINISTRATIVE EXPENDITURES		
Supervisor Fees	0	
Payroll Taxes (Employer)	0	
Management	26,880	
Legal	10,500	
Assessment Roll	10,000	
Audit Fees	3,700	
Insurance	7,500	
Legal Advertisements	850	
Miscellaneous	1,200	
Postage	325	
Office Supplies	650	
Dues & Subscriptions	175	
Website Management	2,000	
Arbitrage Rebate Fee - Area One	650	
Arbitrage Rebate Fee - Area Two	650	
Trustee Fee - Area One	3,550	
Trustee Fee - Area Two	3,550	
Continuing Disclosure Fee - Area One	500	
Continuing Disclosure Fee - Area Two	500	
Administrative Contingency	1,200	
TOTAL ADMINISTRATIVE EXPENDITURES	$74,380	
		
MAINTENANCE EXPENDITURES		
Park Maintenance Tract N	17,160	
Field Operations Management	1,320	
Community Entrance Signage Maintenance	4,200	
Street/Roadway Maintenance	2,600	
Electric Power Service/Misc	2,100	
Engineering/Annual Report/Inspections	1,500	
Irrigation System Maintenance & Upkeep	0	
Mulch & Other Ground Cover/Annuals	0	
Tree/Plant Replacement/Pruning	0	
Tract Lawn & Landscape Services	0	
Tract Lawn Fertilizer & Pest Control	0	
General Maintenance	3,750	
Maintenance Contingency	7,500	
Storm Preparedness	5,020	
TOTAL MAINTENANCE EXPENDITURES	$45,150	
		
TOTAL EXPENDITURES	$119,530	
		
REVENUES LESS EXPENDITURES	$917,482	
		
Bond Payments - Area One	(430,682)	
Bond Payments - Area Two	(429,594)	
		
BALANCE	$57,206	
		
County Appraiser & Tax Collector Fee	(20,735)	
Discounts For Early Payments	(41,471)	
		
EXCESS/ (SHORTFALL)	($5,000)	
		
Carryover From Prior Year	5,000	
		
NET EXCESS/ (SHORTFALL)	$0	

DETAILED FINAL BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	
FISCAL YEAR 2017/2018 ACTUAL	
FISCAL YEAR 2018/2019 BUDGET	
FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	
Administrative Assessments	61,708	79,359	73,553	Expenditures Less Interest & Carryover/.94	
Maintenance Assessments	32,447	42,287	48,031	Expenditures/.94	
Debt Assessments (Area One)	458,173	458,173	458,173	Bond Payments/.94	
Debt Assessments (Area Two)	457,015	457,015	457,015	Bond Payments/.94	
Interest Income	268	240	240	Projected At $20 Per Month	
					
TOTAL REVENUES	$1,009,611	$1,037,074	$1,037,012		
					
EXPENDITURES					
ADMINISTRATIVE EXPENDITURES					
Supervisor Fees	0	0	0	Supervisor Fees	
Payroll Taxes (Employer)	0	0	0	Supervisor Fees * 7.65%	
Management	25,848	26,388	26,880	CPI Adjustment	
Legal	7,048	11,000	10,500	$500 Decrease From 2018/2019 Budget	
Assessment Roll	10,000	10,000	10,000	As Per Contract	
Audit Fees	3,900	4,000	3,700	Accepted Amount For 2018/2019 Audit	
Insurance	5,750	8,400	7,500	Insurance Estimate	
Legal Advertisements	618	850	850	No Change From 2018/2019 Budget	
Miscellaneous	652	1,200	1,200	No Change From 2018/2019 Budget	
Postage	414	325	325	No Change From 2018/2019 Budget	
Office Supplies	776	600	650	$50 Increase From 2018/2019 Budget	
Dues & Subscriptions	175	175	175	No Change From 2018/2019 Budget	
Website Management	1,500	1,500	2,000	$500 Increase From 2018/2019 Budget	
Arbitrage Rebate Fee - Area One	650	650	650	No Change From 2018/2019 Budget	
Arbitrage Rebate Fee - Area Two	650	650	650	No Change From 2018/2019 Budget	
Trustee Fee - Area One	3,500	3,600	3,550	$50 Decrease From 2018/2019 Budget	
Trustee Fee - Area Two	3,500	3,600	3,550	$50 Decrease From 2018/2019 Budget	
Continuing Disclosure Fee - Area One	500	500	500	No Change From 2018/2019 Budget	
Continuing Disclosure Fee - Area Two	500	500	500	No Change From 2018/2019 Budget	
Administrative Contingency	0	900	1,200	Administrative Contingency	
TOTAL ADMINISTRATIVE EXPENDITURES	$65,981	$74,838	$74,380		
					
MAINTENANCE EXPENDITURES					
Park Maintenance Tract N	14,293	16,200	17,160	$960 Increase From 2018/2019 Budget	
Field Operations Management	750	900	1,320	$420 Increase From 2018/2019 Budget	
Community Entrance Signage Maintenance	0	4,200	4,200	No Change From 2018/2019 Budget	
Street/Roadway Maintenance	0	2,600	2,600	No Change From 2018/2019 Budget	
Electric Power Service/Misc	1,518	2,100	2,100	No Change From 2018/2019 Budget	
Engineering/Annual Report/Inspections	970	1,500	1,500	No Change From 2018/2019 Budget	
Irrigation System Maintenance & Upkeep	0	0	0		
Mulch & Other Ground Cover/Annuals	0	0	0		
Tree/Plant Replacement/Pruning	0	0	0		
Tract Lawn & Landscape Services	0	0	0		
Tract Lawn Fertilizer & Pest Control	0	0	0		
General Maintenance	0	3,750	3,750	No Change From 2018/2019 Budget	
Maintenance Contingency	0	2,500	7,500	$5,000 Increase From 2018/2019 Budget	
Storm Preparedness	0	6,000	5,020	$980 Decrease From 2018/2019 Budget	
TOTAL MAINTENANCE EXPENDITURES	$17,531	$39,750	$45,150		
					
TOTAL EXPENDITURES	$83,512	$114,588	$119,530		
					
REVENUES LESS EXPENDITURES	$926,099	$922,486	$917,482		
					
Bond Payments - Area One	(436,262)	(430,682)	(430,682)	2020 P & I Payments Less Earned Interest	
Bond Payments - Area Two	(435,517)	(429,594)	(429,594)	2020 P & I Payments Less Earned Interest	
					
BALANCE	$54,320	$62,210	$57,206		
					
County Appraiser & Tax Collector Fee	(9,708)	(20,737)	(20,735)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(38,118)	(41,473)	(41,471)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$6,494	$0	($5,000)		
					
Carryover From Prior Year	0	0	5,000	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$6,494	$0	$0		

DETAILED FINAL DEBT SERVICE FUND (AREA ONE) BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	FISCAL YEAR 2017/2018 ACTUAL	FISCAL YEAR 2018/2019 BUDGET	FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	

Interest Income	
6,957	
200	
300	
Projected Interest For 2019/2020	

NAV Tax Collection	
436,262	
430,682	
430,682	
Maximum Debt Service Collection	

Total Revenues	
$443,219	
$430,882	
$430,982		

EXPENDITURES					

Principal Payments	
80,000	
90,000	
90,000	
Principal Payment Due In 2020	

Interest Payments	
336,425	
328,925	
328,925	
Interest Payments Due In 2020	

Bond Redemption	
0	
11,957	
12,057	
Estimated Excess Debt Collections	

Total Expenditures	
$416,425	
$430,882	
$430,982		

Excess/ (Shortfall)	
$26,794	
$0	
$0		

Series 2013 Bond Information - Area One

Original Par Amount =	$5,515,000	Annual Principal Payments Due =	November 1st	
Interest Rate = Issue Date = Maturity Date =	6.00% - 6.50%
October 2013
November 2043	Annual Interest Payments Due =	May 1st & November 1st	

Par Amount As Of 1/1/19 =	
$5,140,000			

DETAILED FINAL DEBT SERVICE FUND (AREA TWO) BUDGET
VENETIAN PARC COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019/2020
OCTOBER 1, 2019 - SEPTEMBER 30, 2020

REVENUES	FISCAL YEAR 2017/2018 ACTUAL	FISCAL YEAR 2018/2019 BUDGET	FISCAL YEAR 2019/2020 BUDGET	

COMMENTS	

Interest Income	
9,611	
200	
300	
Projected Interest For 2019/2020	

NAV Tax Collection	
435,517	
429,594	
429,594	
Maximum Debt Service Collection	

Total Revenues	
$445,128	
$429,794	
$429,894		

EXPENDITURES					

Principal Payments	
65,000	
75,000	
80,000	
Principal Payment Due In 2020	

Interest Payments	
350,559	
344,025	
339,244	
Interest Payments Due In 2020	

Bond Redemption	
0	
10,769	
10,650	
Estimated Excess Debt Collections	

Total Expenditures	
$415,559	
$429,794	
$429,894		

Excess/ (Shortfall)	
$29,569	
$0	
$0		

Series 2013 Bond Information - Area Two

Original Par Amount =	$5,175,000	Annual Principal Payments Due =	November 1st	
Interest Rate = Issue Date = Maturity Date =	6.375% - 7.125%
October 2013
November 2044	Annual Interest Payments Due =	May 1st & November 1st	
Par Amount As Of 1/1/19 =	$4,920,000			

Venetian Parc Community Development District Assessment Comparison

	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
	2016/2017	2017/2018	2018/2019	2019/2020	
	Assessment	Assessment	Assessment	Projected Assessment	
	  Before Discount*	  Before Discount*	  Before Discount*	 	Before Discount*		

Administrative	
$100.61	
$100.46	
$131.39	
$121.78	
Maintenance	$53.72	$53.72	$70.02	$79.53	
Debt	$1,274.46	$1,274.46	$1,274.46	$1,274.46	
Total For Area One Townhomes	$1,428.79	$1,428.64	$1,475.87	$1,475.77	

Administrative	
$100.61	
$100.46	
$131.39	
$121.78	
Maintenance	$53.72	$53.72	$70.02	$79.53	
Debt	$1,622.34	$1,622.34	$1,622.34	$1,622.34	
Total For Area One Single Family Units	$1,776.67	$1,776.52	$1,823.75	$1,823.65	

Administrative	
$100.61	
$100.46	
$131.39	
$121.78	
Maintenance	$53.72	$53.72	$70.02	$79.53	
Debt	$1,274.46	$1,274.46	$1,274.46	$1,274.46	
Total For Area Two Townhomes	$1,428.79	$1,428.64	$1,475.87	$1,475.77	

Administrative	
$100.61	
$100.46	
$131.39	
$121.78	
Maintenance	$53.72	$53.72	$70.02	$79.53	
Debt	$1,622.34	$1,622.34	$1,622.34	$1,622.34	
Total For Area Two Single Family Units	$1,776.67	$1,776.52	$1,823.75	$1,823.65	

* Assessments Include the Following :
4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:	

Area One Townhomes	96	
Area One Single Family Units	207	
Total Area One Units	303	

Area Two Townhomes	
90	
Area Two Single Family Units	211	
Total Area Two Units	301	

Total Area One Units	
303	
Total Area Two Units	301	
Total Units	604